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Gray Stone Texture

Trade services

Structured admin support for busy trade businesses.

Running a trade business means early starts, tight schedules, supplier coordination, and constant client communication. The paperwork shouldn’t slow you down.

VA for the Daydreamers provides reliable, behind-the-scenes business support for electricians, builders, plumbers, carpenters, landscapers and other trade professionals who want better systems without hiring in-house staff.

From invoicing and job scheduling to compliance tracking and CRM setup, I help bring order to the operational side of your business. So, you can focus on the job at hand.

Gray Stone Texture

Construction work planning

Job & Client Administration

Keep jobs moving and clients informed.

Taking and screening office calls
Booking jobs and site visits
Managing email enquiries
Client confirmations and follow-ups
Job scheduling coordination
CRM updates and client records

This service ensures that your customers experience professionalism from their first contact to the final invoice. Even when you’re on-site.

Invoice Calculation Scene

Quoting, Invoicing & Cash Flow Support

Get paid faster and stay organised.

Preparing and sending invoices
Following up outstanding payments
Drafting client quotes for approval
Tracking job profitability
Liaising with your bookkeeper
Managing smaller, quick-turnaround invoices

No more chasing paperwork after hours. Just clean systems and consistent follow-ups.

Warehouse Storage Racks

Supplier & Materials Coordination

Less time sourcing. More time building.

Work with wholesalers
Comparing pricing and lead times
Ordering approved materials
Tracking deliveries
Supplier communication
Organising job-specific material lists

Streamlined supplier management that keeps projects running without delays.

Construction Site Stairs

Systems, Compliance & Business Organisation

Protect your business and prepare for growth.

SWMS documentation collation
License and certification tracking
Blue card and compliance reminders
Safety document organisation
CRM research and setup
Workflow and process improvement

For tradies who want to move from “pen and paper” to structured, scalable systems.

Packages

Terrazzo Surface Closeup

1

The Toolbox

10 Hours Per Month

Foundational admin support for sole traders and small teams who need consistent help but aren’t ready for full operational support.

Ideal for:

Tradies still running on paper systems
Businesses needing invoicing + basic admin help
Owners wanting someone to handle the small but time-consuming tasks

Includes:

Invoicing & payment follow-ups
Booking jobs & calendar management
Call/email handling (within allocated hours)
Basic CRM updates
Supplier communication (light)
License & compliance tracking reminders

2

The Worksite

20 Hours Per Month

Operational support for growing trade businesses ready to streamline and professionalise their systems.

Ideal for:

Businesses with a consistent workflow
Tradies who want better systems
Teams needing structured admin support

Includes everything in Toolbox, plus:

Drafting client quotes for approval
Supplier quote comparisons (2–3 per job)
Material ordering coordination
SWMS documentation organisation
Job tracking workflows
CRM setup or refinement
Customer follow-up processes

3

The Operations Partner

30 Hours Per Month

High-level operational support for established trade businesses ready to scale and improve efficiency.

Ideal for:

Growing teams
Businesses wanting structured systems
Tradies preparing to hire or expand

Includes everything in Worksite, plus:

Full job pipeline management
Ongoing workflow optimisation
Supplier account coordination
Monthly reporting summary (admin overview)
Compliance documentation management
Process documentation (SOP creation)
Priority support

Book a Discovery Call

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