Trade services
Structured admin support for busy trade businesses.
Running a trade business means early starts, tight schedules, supplier coordination, and constant client communication. The paperwork shouldn’t slow you down.
VA for the Daydreamers provides reliable, behind-the-scenes business support for electricians, builders, plumbers, carpenters, landscapers and other trade professionals who want better systems without hiring in-house staff.
From invoicing and job scheduling to compliance tracking and CRM setup, I help bring order to the operational side of your business. So, you can focus on the job at hand.
Job & Client Administration
Keep jobs moving and clients informed.
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Taking and screening office calls
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Booking jobs and site visits
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Managing email enquiries
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Client confirmations and follow-ups
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Job scheduling coordination
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CRM updates and client records
This service ensures that your customers experience professionalism from their first contact to the final invoice. Even when you’re on-site.
Quoting, Invoicing & Cash Flow Support
Get paid faster and stay organised.
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Preparing and sending invoices
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Following up outstanding payments
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Drafting client quotes for approval
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Tracking job profitability
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Liaising with your bookkeeper
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Managing smaller, quick-turnaround invoices
No more chasing paperwork after hours. Just clean systems and consistent follow-ups.
Supplier & Materials Coordination
Less time sourcing. More time building.
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Work with wholesalers
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Comparing pricing and lead times
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Ordering approved materials
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Tracking deliveries
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Supplier communication
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Organising job-specific material lists
Streamlined supplier management that keeps projects running without delays.
Systems, Compliance & Business Organisation
Protect your business and prepare for growth.
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SWMS documentation collation
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License and certification tracking
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Blue card and compliance reminders
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Safety document organisation
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CRM research and setup
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Workflow and process improvement
For tradies who want to move from “pen and paper” to structured, scalable systems.
Packages
1
The Toolbox
10 Hours Per Month
Foundational admin support for sole traders and small teams who need consistent help but aren’t ready for full operational support.
Ideal for:
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Tradies still running on paper systems
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Businesses needing invoicing + basic admin help
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Owners wanting someone to handle the small but time-consuming tasks
Includes:
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Invoicing & payment follow-ups
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Booking jobs & calendar management
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Call/email handling (within allocated hours)
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Basic CRM updates
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Supplier communication (light)
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License & compliance tracking reminders
2
The Worksite
20 Hours Per Month
Operational support for growing trade businesses ready to streamline and professionalise their systems.
Ideal for:
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Businesses with a consistent workflow
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Tradies who want better systems
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Teams needing structured admin support
Includes everything in Toolbox, plus:
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Drafting client quotes for approval
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Supplier quote comparisons (2–3 per job)
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Material ordering coordination
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SWMS documentation organisation
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Job tracking workflows
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CRM setup or refinement
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Customer follow-up processes
3
The Operations Partner
30 Hours Per Month
High-level operational support for established trade businesses ready to scale and improve efficiency.
Ideal for:
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Growing teams
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Businesses wanting structured systems
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Tradies preparing to hire or expand
Includes everything in Worksite, plus:
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Full job pipeline management
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Ongoing workflow optimisation
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Supplier account coordination
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Monthly reporting summary (admin overview)
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Compliance documentation management
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Process documentation (SOP creation)
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Priority support